Hybrid workplace management software

Everything your workplace needs. One simple platform.

Book hot desks and meeting rooms, manage staff status, approve expenses, track mileage and TOIL, and keep risk assessments under control — all from one cloud-based system.

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Cloud hosted Mobile friendly Multi-site ready

IT4Care dashboard showing workplace modules

Designed for care providers, professional services, charities, construction, engineering teams and any organisation managing hybrid work.

Less admin. More visibility.

Stop running your workplace from spreadsheets, whiteboards and scattered calendars.

IT4Care Workplace brings your everyday operational tools together. Staff can quickly book resources and submit claims, while managers get clear oversight across people, places and approvals.

All-in-one platform

One login for the tools your team uses every day.

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Hot Desk Booking

Let staff reserve desks by location, date and time while preventing double bookings.

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Meeting Rooms

Book rooms by capacity, location and availability with a clear weekly calendar view.

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Staff Status

See who is in the office, working from home, visiting, off, out or on holiday at a glance.

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Expenses

Capture claims, reasons and amounts with simple approval workflows for managers.

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Mileage

Record business journeys and streamline mileage claim management.

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TOIL

Track Time Off in Lieu requests, balances and approvals without spreadsheet gymnastics.

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Risk Assessments

Create, manage and review risk assessments in one central, auditable place.

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Reporting

Give managers the visibility they need across teams, bookings, claims and activity.

Staff visibility

Know where your people are without asking around.

From office days and working from home to holidays, visits and absence, staff status updates help managers and colleagues quickly understand availability.

Keep track of lone workes. Receive Missing alerts when staff status is not updated after due back time.

See it in action →

Staff status dashboard with colour-coded availability cards

Product tour

Built for the real world, not just the brochure.

Meeting room bookings calendar — Meeting room booking calendar

Hot desk booking planner — Hot desk planner

Expense claim management — Expense claim managment

Simple subscription pricing

Start small. Scale when you're ready.

Starter

£3 /user/month

For teams up to 25 users.

All core modules
Cloud hosting
Email support

Start with Starter

Popular

Professional

£2.50 /user/month

For growing teams and multi-site organisations.

All Starter features
Priority support
Multi-location management

Choose Professional

Enterprise

Custom

For larger organisations with advanced requirements.

Unlimited users
Dedicated setup
Custom hosting options

Contact sales

Questions

Quick answers before the demo.

Is IT4Care only for care organisations?

No. It was designed with care organisations in mind, but the platform works for any business that needs to manage people, desks, rooms, claims and workplace processes.

Is it cloud hosted?

Yes, IT4Care Workplace is designed as a SaaS subscription platform.

Does it work on mobile?

Yes, the web application is responsive and suitable for desktop, tablet and mobile use.

Can it support multiple offices?

Yes. Locations, rooms and desks can be managed across different offices.